Meetings scheduled for user

The script generates and emails an HTML-formatted report on meetings scheduled for a user. The script can be used for mailboxes in Exchange Online and Exchange on-premise.

To create a report on demand, create a Custom Command that runs the script on User objects. To schedule the reports, create a Scheduled Task that will run the script on a regular basis.

To use the script, download and install Microsoft Exchange Web Services Managed API on the computer where Adaxes service is running.

Parameters:

$exchangeServer - specifies the Fully Qualified Domain Name (FQDN) of the Exchange Server that will be used by the script (only for Exchange On-Premises). If the script is used for Exchange Online only, set the variable to $NULL.
$exchangeWebServiceDllPath - specifies the full path to the Microsoft Exchange Web Services dll module;
$to - specifies the e-mail address of the notification recipient;
$subject - specifies the email message subject;
$reportHeader - specifies the email message header;
$htmlTable - specifies the header for the table with the calendar meetings;
$reportFooter - specifies the email message footer.

Edit Remove

PowerShell

$exchangeServer = "exchangeserver.domain.com" # TODO: modify me
$exchangeWebServiceDllPath = "C:\Program Files\Microsoft\Exchange\Web Services\2.0\Microsoft.Exchange.WebServices.dll" # TODO: modify me

# E-mail settings
$to = "recipient@domain.com" # TODO: modify me
$subject = "Meetings in the calendar of mailbox '%name%'" # TODO: modify me
$reportHeader = "<h2><b>Meetings in the calendar of mailbox '%name%'</b></h2><br/>" # TODO: modify me
$htmlTable = @"
<table border="1">
    <tr>
        <th>Subject</th>
        <th>Organizer</th>
        <th>Start</th>
        <th>End</th>
        <th>Duration</th>
        <th>Created on</th>
        <th>Body</th>
        <th>Display to</th>
        <th>Is submitted</th>
    </tr>
"@ # TODO: modify me
$reportFooter = "<hr /><p><i>Please do not reply to this e-mail, it was sent to you for notification purposes only.</i></p>" # TODO: modify me

Import-Module $exchangeWebServiceDllPath

# Check whether the user has mailbox
if ($Context.TargetObject.RecipientType -ne "ADM_EXCHANGERECIPIENTTYPE_MAILBOXENABLED")
{
    return
}

# Get primary SMTP Address
$mailboxParams = $Context.TargetObject.GetMailParameters()
$emailAddresses = $mailboxParams.EmailAddresses
$primarySMTPAddress = $NULL

for ($i = 0; $i -lt $emailAddresses.Count; $i++)
{
    $emailAddress = $emailAddresses.GetAddress($i,[ref]"ADS_PROPERTY_NONE")
    if ($emailAddress.IsPrimary -and $emailAddress.Prefix -eq "smtp")
    {
        $primarySMTPAddress = $emailAddress.Address
        break
    }
}

if ([System.String]::IsNullOrEmpty($primarySMTPAddress))
{
    $Context.LogMessage("Cannot remove meetings scheduled by the user because the user's mailbox doesn't have a primary SMTP address.", "Warning")
    return
}

if ($Context.TargetObject.RecipientLocation -eq "ADM_EXCHANGERECIPIENTLOCATION_OFFICE365")
{
    # Connect to Exchange Online via the Exchange Web Services API
    $exchangeWebService = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService
    $office365Cred = $Context.GetOffice365Credential()
    $exchangeWebService.Credentials = New-Object System.Net.NetworkCredential($office365Cred.Username, $office365Cred.GetNetworkCredential().Password)
    $exchangeWebService.Url = "https://outlook.office365.com/EWS/Exchange.asmx"
}
elseif ($Context.TargetObject.RecipientLocation -eq "ADM_EXCHANGERECIPIENTLOCATION_ONPREMISE")
{
    # Connect to Exchange on-premises via the Exchange Web Services API
    $exchangeWebService = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService([Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2010)
    $exchangeWebService.Url = "https://$exchangeServer/ews/exchange.asmx"
}

# Get the user's calendar
$calendarFolderId = New-Object Microsoft.Exchange.WebServices.Data.FolderId([Microsoft.Exchange.WebServices.Data.WellKnownFolderName]::Calendar, $primarySMTPAddress)
$calendarFolder = [Microsoft.Exchange.WebServices.Data.Folder]::Bind($exchangeWebService, $calendarFolderId)
$itemView = New-Object Microsoft.Exchange.WebServices.Data.ItemView(500)
    
$propertySet = New-Object Microsoft.Exchange.WebServices.Data.PropertySet(
    [Microsoft.Exchange.WebServices.Data.BasePropertySet]::FirstClassProperties,
    [Microsoft.Exchange.WebServices.Data.AppointmentSchema]::Organizer)
$propertySet.RequestedBodyType = [Microsoft.Exchange.WebServices.Data.BodyType]::Text

$records = New-Object "System.Text.StringBuilder"
$recordsCount = 0
do
{
    $searchResult = $calendarFolder.FindItems($itemView)
    foreach ($item in $searchResult.Items)
    {
        if (!($item.IsMeeting))
        {
            continue
        }
        
        try
        {
            $item.Load($propertySet)
        }
        catch
        {
            $Context.LogMessage("An error occurred when getting item properties. Item start date: $($item.Start). Error: " + $_.Exception.Message, "Warning")
            continue
        }
        $recordsCount++
        [void]$records.Append("<tr valign='top'>")
        [void]$records.Append("<td>$($item.Subject)</td>")
        [void]$records.Append("<td>$($item.Organizer.Address)</td>")
        [void]$records.Append("<td>$($item.Start.ToLocalTime())</td>")
        [void]$records.Append("<td>$($item.End.ToLocalTime())</td>")
        [void]$records.Append("<td>$($item.Duration)</td>")
        [void]$records.Append("<td>$($item.DateTimeCreated.ToLocalTime())</td>")
        [void]$records.Append("<td>$($item.Body)</td>")
        [void]$records.Append("<td>$($item.DisplayTo)</td>")
        [void]$records.Append("<td>$($item.IsSubmitted)</td>")
        [void]$records.Append("</tr>")
    }
    $itemView.Offset = $searchResult.NextPageOffset
}
while($searchResult.MoreAvailable -eq $True)

# Build report
$html = New-Object "System.Text.StringBuilder"
[void]$html.Append($reportHeader)
if ($records.Length -eq 0)
{
    [void]$html.Append("<b>No meetings found.</b>")
}
else
{
    [void]$html.Append($htmlTable)
    [void]$html.Append($records.ToString())
    [void]$html.Append("</table>")
    [void]$html.Append("<br/><b>Number of meetings: $recordsCount</b>")
}
[void]$html.Append($reportFooter)

# Send report
$Context.SendMail($to, $subject, $NULL, $html.ToString())

Script Repository

Parameters: