Script Repository

Meetings scheduled for user

February 22, 2021

The script generates and emails an HTML-formatted report on meetings scheduled for a user. The script can be used for mailboxes in Exchange Online and Exchange on-premise.

To create a report on demand, create a custom command that runs the script on User objects. To schedule the reports, create a scheduled task that will run the script on a regular basis.

To use the script, download and install Microsoft Exchange Web Services Managed API on the computer where Adaxes service is running.


  • $exchangeServer - Specifies the Fully Qualified Domain Name (FQDN) of the Exchange Server that will be used by the script (only for Exchange On-Premises). If the script is used for Exchange Online only, set the variable to $NULL.
  • $exchangeWebServiceDllPath - Specifies the full path to the Microsoft Exchange Web Services dll module.
  • $to - Specifies the e-mail address of the notification recipient.
  • $subject - Specifies the email message subject.
  • $reportHeader - Specifies the email message header.
  • $htmlTable - Specifies the header for the table with the calendar meetings.
  • $reportFooter - Specifies the email message footer.
Edit Remove
$exchangeServer = "" # TODO: modify me
$exchangeWebServiceDllPath = "C:\Program Files\Microsoft\Exchange\Web Services\2.2\Microsoft.Exchange.WebServices.dll" # TODO: modify me

# E-mail settings
$to = "" # TODO: modify me
$subject = "Meetings in the calendar of mailbox '%name%'" # TODO: modify me
$reportHeader = "<h2><b>Meetings in the calendar of mailbox '%name%'</b></h2><br/>" # TODO: modify me
$htmlTable = @"
<table border="1">
        <th>Created on</th>
        <th>Display to</th>
        <th>Is submitted</th>
"@ # TODO: modify me
$reportFooter = "<hr /><p><i>Please do not reply to this e-mail, it was sent to you for notification purposes only.</i></p>" # TODO: modify me

Import-Module $exchangeWebServiceDllPath

# Check whether the user has mailbox
if ($Context.TargetObject.RecipientType -ne "ADM_EXCHANGERECIPIENTTYPE_MAILBOXENABLED")

# Get primary SMTP Address
$mailboxParams = $Context.TargetObject.GetMailParameters()
$emailAddresses = $mailboxParams.EmailAddresses
$primarySMTPAddress = $NULL

for ($i = 0; $i -lt $emailAddresses.Count; $i++)
    $emailAddress = $emailAddresses.GetAddress($i,[ref]"ADS_PROPERTY_NONE")
    if ($emailAddress.IsPrimary -and $emailAddress.Prefix -eq "smtp")
        $primarySMTPAddress = $emailAddress.Address

if ([System.String]::IsNullOrEmpty($primarySMTPAddress))
    $Context.LogMessage("Cannot remove meetings scheduled by the user because the user's mailbox doesn't have a primary SMTP address.", "Warning")

if ($Context.TargetObject.RecipientLocation -eq "ADM_EXCHANGERECIPIENTLOCATION_OFFICE365")
    # Connect to Exchange Online via the Exchange Web Services API
    $exchangeWebService = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService
    $exchangeWebService.Url = ""
    $token = $Context.CloudServices.GetAzureAuthAccessToken("")
    $OAuthCredentials = New-Object Microsoft.Exchange.WebServices.Data.OAuthCredentials($token)
    $exchangeWebService.Credentials = $OAuthCredentials
    $exchangeWebService.ImpersonatedUserId = New-Object Microsoft.Exchange.WebServices.Data.ImpersonatedUserId([Microsoft.Exchange.WebServices.Data.ConnectingIdType]::SmtpAddress, $primarySMTPAddress)
elseif ($Context.TargetObject.RecipientLocation -eq "ADM_EXCHANGERECIPIENTLOCATION_ONPREMISE")
    # Connect to Exchange on-premises via the Exchange Web Services API
    $exchangeWebService = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService([Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2010)
    $exchangeWebService.Url = "https://$exchangeServer/ews/exchange.asmx"

# Get the user's calendar
$calendarFolderId = New-Object Microsoft.Exchange.WebServices.Data.FolderId([Microsoft.Exchange.WebServices.Data.WellKnownFolderName]::Calendar, $primarySMTPAddress)
$calendarFolder = [Microsoft.Exchange.WebServices.Data.Folder]::Bind($exchangeWebService, $calendarFolderId)
$itemView = New-Object Microsoft.Exchange.WebServices.Data.ItemView(500)
$propertySet = New-Object Microsoft.Exchange.WebServices.Data.PropertySet(
$propertySet.RequestedBodyType = [Microsoft.Exchange.WebServices.Data.BodyType]::Text

$records = New-Object "System.Text.StringBuilder"
$recordsCount = 0
    $searchResult = $calendarFolder.FindItems($itemView)
    foreach ($item in $searchResult.Items)
        if (!($item.IsMeeting))
            $Context.LogMessage("An error occurred when getting item properties. Item start date: $($item.Start). Error: " + $_.Exception.Message, "Warning")
        [void]$records.Append("<tr valign='top'>")
    $itemView.Offset = $searchResult.NextPageOffset
while($searchResult.MoreAvailable -eq $True)

# Build report
$html = New-Object "System.Text.StringBuilder"
if ($records.Length -eq 0)
    [void]$html.Append("<b>No meetings found.</b>")
    [void]$html.Append("<br/><b>Number of meetings: $recordsCount</b>")

# Send report
$Context.SendMail($to, $subject, $NULL, $html.ToString())

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