need some help with groups memberships

Question

hello!

we have a ton of users in a specific OU. As of right now, the only way to identify if that user uses a specific system is by the groups that they are in.
I'd like to create a process that when a user is added to a particular group/DL(we have about 10 of them), they are then added to another group.

For some reason I can't figure out how to do this. I created a Business rule checking the group, and then adding, but no cigar.
I looked at some old thread, but it didn't specifically say how to accomplish this.
I then tried to write a PS command after checking the group, to add the user to group, but that too didn't happen.

can someone help?

thanks!

Answer 1

Hello,

Sorry for a delayed reply.

This cannot be done using Business Rules. The reason is that, when adding a user to a Group the User itself is not updated, but the group is. Thus, any Business Rule triggered by the operation can be triggered on the group, and not on the user. As a workaround we suggest using a Scheduled Task that will add users to a Group 2 if they are already members of Group 1.

To do so:

1. Create a new Scheduled Task.

2. On step 3 of the Create Scheduled Task wizard, select User.
   

3. Click Add Action and select Add the User to a group.

4. Click Select group and select the group you want to add the user to, (Group 2).

5. Click OK.
   

6. Double-click Always.

7. Select If is a member of <Group>.

8. Click Select Group and select the group a user should be member of (Group 1).

9. Click OK.
   

10. Right-click the action you have created and click Add Condition.
    

11. Select If is a member of <Group>.

12. Click Select group and select Group 2.

13. Select is not.

14. Click OK.
    

15. If you also need to remove the user from Group 2 once they are no longer members of Group 1, click Add action to a new set and add the following:

    • Conditions: If a user is member of Group 2 and If a User is not a member of group 1.
    • Action: Remove a User from Group 2.

    

16. Click Next and select where the Scheduled Task will manage the group memberships. When done, click Finish.